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Association Management Questions

Association Management FAQ's

* Homeowner Association
* Question: What is a Homeowners Association (HOA)?
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* Answer: A Homeowners' Association (HOA) is a legal entity created by a real estate developer for the purpose of developing, managing and selling a community of homes. It is given the authority to enforce the covenants, conditions & restrictions (CC&Rs) and to manage the common amenities of the development, of any. A HOA is a voluntary association of homeowners gathered together to protect their property values and to improve the neighborhood. Most homeowners' associations are non profit organizations and are subject to state statutes that govern non-profit corporations and homeowners' associations.
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* Association Management Questions
* Question: What is Association Management?
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* Answer: Association management is a distinct field of management because of the unique environment of associations. Associations are unique in that the 'owners' are dues-paying members. Members also govern their association through an elected board, along with association committees.
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* Question: What is a 'Proxy?'
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* Answer: An individual appointed to act or vote on behalf of another person by representing them at a meeting of the association. The title can also refer to the written piece of paper granting that power.  When you cannot be present at an Annual or Special meeting, please request a Proxy from the Secretary prior to the meeting so that a quorum can be met for a specific meeting and your voting preferences can be represented in your absence.
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* Question: What is a 'Quorom?'
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* Answer: A Quorom is defined as the minimum number of owners required to hold an official meeting of the association. The number of owners required can vary greatly according to the corresponding association's governing documents. RiverGlade requires a quorum of 16 homeowners for voting purposes.  If a quorom cannot be met, then the meeting will need to be rescheduled so that a quorom can be present.
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* Question: What is a 'Recuse?'
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* Answer: the act of initiating a Recuse involves the temporary removal of an association member or board member, or the act of disallowing his or her participation in a particular vote or proceeding.
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* Board Of Directors
* Question: What is a Board of Directors?
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* Answer: In relation to an HOA, a director is an officer charged with the conduct and management of its affairs. The directors collectively are referred to as a board of directors, and are generally elected or appointed. RiverGlade’s Board of Directors is comprised of a President, Treasurer, and Secretary.
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* Question: How do I contact my Board of Directors?
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* Answer: The Board of Directors contact information can be found on the Board of Directors’ and Contact Form website pages. Meeting times, minutes, and other information can be found on the RiverGlade website.
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* Association Legal Documents
* Question: What are CC&Rs?
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* Answer: The term CC&R refers to 'Covenants, Conditions & Restrictions.' A real covenant is a legal obligation imposed in a deed by the seller of a home and or property upon the buyer of the real estate to do or not to do something. Such restrictions frequently 'run with the land' and are enforceable on future buyers of the property. Examples might be to maintain a property in a reasonable state of repair, or not to build on certain parts of the property. Many covenants are very simple and are meant only to protect a neighborhood from homeowners directly harming property values. Some can be more specific and strict, outlining everything a homeowner can do to the exterior of their home, including the number of non-familial tenants one may have, acceptable colors to re-paint the home, automobile placement or repair on property, etc.
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* Question: What Are 'ByLaws?'
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* Answer: A set of rules or guidelines regarding the operation of a non-profit corporation such as a Board. Bylaws generally set forth definitions of offices and committees involved with the Board of Directors. They can include voting rights, meetings, notices, and other areas involved with the successful operation of the Association.
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* Question: What are Governing Documents?
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* Answer: The declaration, bylaws, operating rules, articles of incorporation or any other documents which govern the normal operating procedures of an association.
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* Question: What is a Lien?
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* Answer: A monetary claim levied against a property for unpaid mortgage, taxes, contractor work, or other charges. A lien is attached to the property, not the owner, but legally must be recorded in the property records of the county of residence. If a Lien is in place, the property owner has very limited ability to do anything involving the property until the Lien is satisfied or removed.
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* Question: What is the 'Declaration?'
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* Answer: The Declaration is sometimes referred to as the 'master deed,' 'documents,' or 'declaration of covenants, conditions, and restrictions' [CC&Rs]. It describes an owner's responsibilities to the association which can include payment of dues and assessments as well as the association’s various duties to the owners. It is common viewed as somewhat of a 'constitution' of the association. The person or group of persons who either signs the original declaration governing the development and association or acquires the original developer's rights is referred to as the 'Declarant.' 
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* Question: What is a 'Notice of Noncompliance?'
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* Answer: Similar in essence to a lien, the Notice of Noncompliance is a document sometimes authorized under the CC&Rs and may be recorded in the county property records. It's essential purpose is to notify prospective buyers that the property is in violation of the documents.
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* General Terms
* Question: What is a 'Common Area?'
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* Answer: Any area of improved real property intended for shared use by the members of an association.